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    • Quality Processes
      • Change Control
      • Deviation
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      • CAPA Management Software
      • Market Complaint
      • OOS and OOT
      • Pharmacopeial Change Control
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      • Protocol
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Digital Document Issuance utilising the Embossing Feature

Need for Digital Document Issuance

In the pharmaceutical industry, meeting strict regulations means managing documents accurately and on time. With paper-based systems, issuing documents can be slow, error-prone, and messy, creating compliance risks and inefficiencies. Keeping track of the latest version, ensuring proper traceability, and securely managing access becomes even harder during audits or inspections. That’s why having an automated system is so important—it removes delays, reduces errors, and ensures smooth and timely digital document issuance & management.  

How it Benefits  

process

Streamlined Issuance

Automated workflows for document requisition and issuance, reducing time.

Error Reduction

Ensures issuance of the correct version with system-controlled processes.

Enhanced Traceability

Unique request and distribution number for each document issued.

Training Extension Forms

Faster Retrieval

Advanced search capabilities for quick access to issued documents.

Secure Document Handling

Centralized data repository to ensure secure storage and easy access of all documents. 

Process Diagram

Document Requisition

The authorised user initiates the request, specifying document type, number of copies and purpose. 

Request Review and Approval

Automated alert for request verification and approval.

Embossing and Controlled Copy Issuance

Document issuance by embossing necessary details and a unique distribution code for controlled distribution.

Activity Execution

Document utilisation for the intended activity.  

Retrieval/Archival of the Document

The Document is returned, verified, and archived for future access and traceability.  

Embossing and Digital Document Issuance with QEdge

QEdge automates requisition, approval, and digital document issuance, ensuring controlled copies with version control. Once approved, documents are securely embossed with necessary details and distributed for usage, while maintaining compliance. The system tracks all document actions, providing a complete audit trail for regulatory purposes. After usage, documents are archived and stored for easy retrieval, ensuring traceability, audit readiness, and seamless access when needed.

Results of Implementation

Efficiency Gains

Increased Efficiency

Reduced document issuance time by 40%, leading to faster workflows and improved overall productivity.  

Timely Responses

Faster Audit Preparedness

Cut audit preparation time by 85% by ensuring documents are readily available and traceable. 

Improved Document Retrieval

Enabled faster access to documents, reducing retrieval time by 50%.  

Error Reduction

Reduced Human Error

Reduced document-related errors by 70% through automated version control ensuring only the latest documents are issued. 

QEdge Quality Management Software Suite

  • Quality Processes - QMS
  • Document Management - DMS
  • Training Management - TMS/ LMS
  • Product Review - APQR/ PQR
  • Vendor Qualification
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