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In the pharmaceutical industry, sharing product-specific documents with contract givers, third-party vendors, or customers is a critical yet challenging task. Traditional document-sharing methods, such as emails or shared drives, lack security, transparency, and compliance with global regulatory standards.
The need for a solution arises to:
Enable secure sharing of documents with external stakeholders.
Restrict access to only authorized product-specific documents.
Provide an audit trail of document access and activities.
Facilitate seamless collaboration without risking data confidentiality.
Vendors and customers access only their product-specific documents, ensuring data confidentiality and compliance with regulatory requirements.
A single portal eliminates the inefficiencies of scattered document-sharing practices.
Built-in audit logs meet data access requirements as per USFDA, EU GMP, and other global standards.
Simplified access with a secure link and intuitive navigation ensures ease of use for non-technical stakeholders.
External stakeholders receive real-time access to updated documents, reducing communication gaps.
System generates a secure link for each document being shared with vendor/customer allowing access for document review and approval.
External stakeholders log in using unique credentials tied to their profiles.
Vendors/customers view and interact only with documents relevant to their product or project.
Empower users with the ability to effortlessly view, download, or upload critical documents, ensuring easy access and streamlined workflows at every step.
Every activity i.e., document access, edits, or downloads is tracked and logged for compliance reporting.
QEdge offers a state-of-the-art solution tailored for secure Document Management:
Vendor/Customer Access: A secure, access portal designed for external stakeholders.
Granular Permissions: Role-based access ensures vendors/customers see only the documents they are authorized to view.
Real-Time Document Updates: Stakeholders have access to the latest versions of critical documents, ensuring up-to-date collaboration.
Regulatory Compliance: Automatic audit trails and controlled document sharing align with global regulatory standards.
Seamless Integration: Integrates seamlessly with existing document workflows for efficient management.
Scalability: Accommodates multiple vendors/customers without compromising performance or security.
After implementing the vendor/customer review feature within their QEdge Doc Control and Doc Issuance, a multinational pharmaceutical company achieved
Real-time access reduced delays in communication.
Both internal teams and external stakeholders had full visibility into document statuses reducing miscommunication and follow-ups.
Automated document access reduced errors caused by incorrect sharing, outdated document versions, or untracked changes, minimizing rework.
Automated audit trails simplified regulatory reporting.
This feature transformed document management by offering secure, efficient, and compliant access for external stakeholders, positioning the organization for greater operational excellence and regulatory success.
QEdge Quality Management Software Suite
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Phone : +91-79-66214899
Email: sarjen@sarjen.com