Real-Time QMS Insights with Power BI

Need for Power BI in QMS

Pharmaceutical companies operate multiple plants globally, each managing critical quality processes like Change Control, CAPA, and Deviations. Manually compiling and analyzing this data for management reviews is highly inefficient. Hence, a tool like Power BI in QMS is required.

Current Challenges

  • Data must be classified by year, month, location, department, and classification (major, minor, critical).
  • Manual data extraction and representation for stakeholder meetings take excessive time and effort.
  • Lack of real-time tracking limits proactive decision-making.
  • High risk of data inaccuracy due to manual consolidation across various plants and locations.

Without an integrated solution, businesses struggle with delayed decisions, compliance risks, and inefficient resource utilization. 

How it Benefits  

Real-time insights

on Change Control, CAPA, Deviations, and their Action Items across all plants.

Skill Matrix & Gap Analysis

Eliminates manual reporting

efforts, reducing time spent on data consolidation.

Enhanced traceability

with drill-down filters (year, month, location, department and classification).

Training Extension Forms

Improved compliance monitoring

by tracking open, closed, overdue, and pending actions instantly.

Seamless stakeholder reporting

with automated dashboards for monthly and annual reviews.

Training Evaluation & Compliance

Better resource management

by identifying trends and bottlenecks in real time.

Process Overview

Integrating Power BI in QMS enables tracking of

Change Control (CC)

Status: Open, Closed, Rejected, Cancelled, Overdue. 

Filters: Year, Month, Location, Department, Classification (Major, Minor, Critical), Applicable Market, Type of Change etc

Planned & Unplanned Deviations

Status: Open, Closed, Rejected, Cancelled, Overdue. 

Filters: Year, Month, Location, Department, Classification etc. 

Action Item Status (for Change Control & CAPA)

Status: Open, Closed, Overdue. 

Additional Details: Action Owner, Action Due Date 

CAPA Tracking

Status: Open, Closed, Rejected, Cancelled, Pending, Overdue, Effectiveness Check Monitoring etc. 

Filters: Year, Month, Location, Department, Classification, Effectiveness Monitoring etc. 

Global Dashboard Overview

Single-screen view of CC, Deviations, CAPA, and Action Items across all locations. 

Status-wise classification: Open, Closed, Overdue. 

Timeframe-based tracking (Monthly, Quarterly, Annually) 

QEdge: Soluiton for Power BI in QMS

  • Automated Data Sync: QEdge integrates with Power BI to get real-time QMS data.
  • Customizable Dashboards: Users can filter data by any location, department, status, or timeline based on individual requirements.
  • Instant Reporting: Eliminates manual Excel reports for stakeholder meetings.
  • Enhanced Compliance & Control: Management can monitor pending QMS tasks in real time.
  • Global Visibility: A unified dashboard provides insights across all plants and locations worldwide.
  • Drill-Down Analysis: Identify trends in deviations, CAPAs, and action items per site, product, or department.

Results of Implementation

Timely Responses

80% reduction in reporting time  for QMS insights. 

100% real-time tracking across all plants.

Risk Mitigation

Improved decision-making by identifying trends and bottlenecks instantly. 

Efficiency Gains

Enhanced audit readiness with complete visibility into open and overdue actions.