Training, Transformed: A Successful QEdge TMS Implementation

About Client

The client is a well-established life sciences consultancy with a strong legacy of trust across the global pharmaceutical and healthcare industry. Operating from India and supporting international clients, the organisation specialises in regulatory affairs, pharmacovigilance, GMP and GCP compliance, and quality consulting. With extensive experience in audits, clinical monitoring, CSV, and regulatory accreditation support, the company focuses on enabling compliance-driven excellence through structured and collaborative delivery models. 

Pharmazone

The Hassle

Audit Inefficiencies

Audit Visibility

Training records, qualification history, and compliance evidence were difficult to track in a consolidated and audit-ready manner.

Role-Based Training Gaps

Assigning the right training to the right role lacked structure, impacting training relevance and effectiveness.

Streamlined Operations

Client Training Delivery

Managing and tracking external or client-facing training sessions was inefficient and inconsistent.

Legacy Data Handling

Transitioning existing employee and training data into a new system required accuracy without disrupting ongoing operations.

Manual Coordination

Scheduling, tracking attendance, and monitoring progress involved manual effort and administrative overhead.

Error Reduction

Limited Training Insights

The absence of real-time dashboards and analytics made it challenging to assess training effectiveness and identify gaps.

Edging Out with QEdge TMS

To address these challenges, we implemented our QEdge Training Management System (TMS)—a secure, GxP-compliant platform designed to streamline training operations and strengthen compliance oversight. The solution unified employee management, role-based learning, audit trails, and analytics into a single, integrated system, enabling seamless training execution and regulatory readiness. 

Tackling the Challenge

Complete visibility into training history, qualifications, and compliance status ensured continuous audit readiness.

Job code mapping enabled automatic and targeted training assignments aligned with roles and responsibilities.

Upload schedules and tracking simplified the management of client-facing and third-party training programs.

The master data provided through the ‘master data sheet’ has been smoothly and accurately transitioned into the system, ensuring a reliable and ready foundation for your ongoing operations.

Scheduling, attendance tracking, retraining, and notifications were streamlined through intelligent automation.

Real-time dashboards and advanced reports delivered clear visibility into progress, compliance, and training gaps.

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Business Impact

Efficiency Gains

Administrative effort related to training coordination and tracking reduced by 60%, enabling faster execution.

Improved Compliance Readiness

Audit preparedness increased by 80% with complete audit trails and real-time visibility.

Higher Training Completion

Automated reminders and structured retraining improved on-time completion rates by 45%.

Improved Data Accuracy

Centralised and validated records reduced data inconsistencies by 50%. 

Stronger Decision-Making

Analytics-driven insights enhanced management visibility into training effectiveness and compliance risks, improving decision-making efficiency by 40%.

About QEdge

With QEdge, bring all the quality processes such as Change Control, Deviation, Investigation, CAPA, Market Complaints, OOS, OOT, Risk Assessment and other quality related activities like SOP management, Training management, Audit management, Vendor qualification and PQR/APQR on a single platform.

 

Experience a Digital Transformation journey with a trusted automation and digitization partner. To start, email us at sarjen@sarjen.com or visit qedge.sarjen.com. 

 

Sarjen Systems has been serving the Pharma & Life Science industry for the last 25 years. We keep updating our products on a regular basis to serve our customers with products that are compliant. Our products are greenfield products and technologically updated as per requirements.