Paper based SOP Challenges
Inefficient Paper-based Document Control System
Companies with multiple facilities and employees in different locations may find it cheaper initially to maintain separate quality systems, especially paper-based or hybrid SOP management systems. However, In the long term, these systems are inefficient, requiring tremendous man-hours in terms of routing SOPs and other documentation, obtaining approval and signatures, meetings to discuss changes, and manual search and retrieval of documents during regulatory inspections or audits.
Lack of Oversight
It’s difficult to generate accurate, timely reports and trends using manual system. Without an effective reporting tool, managers are unable to get control of their quality standard operating procedure management system.
Lack of Document Revision Control
In a paper-based system or hybrid system, employees check out documents and other materials annually. Tracking down any document activity is difficult in manual system. Making change in an SOP or other document requires manual submission of a change request or discussion of the change by having meetings.
Disconnected Document Control Processes
Communication breakdown is likely to happen in companies that rely on manual system and processes to manage the quality system. Ineffective communication can lead to delays and poor results as lacking interconnection facility.
Electronic SOP Management Software
Efficient Document Control System
with SOP Management Software
QEdge Document Control automates routing and delivery of SOPs, policies, and other Regulatory documentation. It’s uniquely qualified to be the focal point of a standard operating procedure management system because it can handle all types of documents regardless of the software used to create them. It provides a secure and centralized document control repository that makes search and retrieval easy during inspections and audits. QEdge Document Control is Web-based application so documents are easily accessible to all authorized users virtually anywhere.
Increased Management Viability
QEdge Document Control provides advanced analytics and reporting capability, including customizable reports and online charting. Through the reports, managers get a real-time view of the process and can be more proactive about improving their quality system.
Automated Document Revision Control
QEdge provides automatic revision control to ensure that only the current version of a document is available. Changes can be initiated and approved electronically. When a user makes a change in field the user must enter a reason for the change. The system tracks these changes and makes them available through reports. QEdge Document Control always ensure that users can access document any time.
Integration with other modules
QEdge SOP management is an integrated solution that can integrate with process control and training module. For example, a customer complaint that warrants a CAPA will be immediately escalated. Any CAPA that results into a change will automatically invoke training once the change is approved.