Vendor Quality

Vendor Quality Management (Qualification) is complex yet important system where all the vendors are managed under certain criteria as per regulatory requirements. To produce quality products, material used for production shall be procured from a qualified vendors.

Hence, vendors are qualified by the organization under a certain predefined procedure. Vendor Quality (Qualification) is the process of evaluating vendors as per the requirement of regulatory agencies to rely upon for producing quality product.

To deliver high quality of product, it is must to confirm that the vendor produces the materials in accordance with GMP requirements. Standards are set by regulatory authorities to create and design effective Vendor Quality (Qualification) system, which are strictly considered and addressed while crafting this solution.

Vendor Quality (Qualification) System provides total control and visibility over data and documents associated with each supplier. All the certificates can be managed by the system for easy archival and retrieval as and when required.

Challenges in Paper Based Vendor Quality Management

These are a few challenges faced during qualification of vendor and their management
  • Keep track on vendors after selection for requirements analysis
  • Selection of the right vendor
  • Auditing vendors and management
  • Management of generated data during these audits and management
  • Tracking and tracing from the data

Merits of Electronic Vendor Quality Management System (VQMS)

  • The first and most important feature of VQMS is that it helps to qualify the vendor as per the regulatory requirement
  • To meet these requirements, SSPL has developed an automated Vendor Quality (Qualification) system which simplifies the identification of supplier quality issues and enhances vendor qualification
  • Automatic audit schedules management
  • Use of embedded checklist for vendor evaluation
  • Categorization of vendors and their audits
  • Monitoring and tracking of vendor audit and their progress
  • Facilitates vendor to manage their data at their end with maintained privacy and data security
  • Efficient with capturing information through an organized section, auto selections, and limited manual entry
  • Continuous monitoring
  • Documentation is difficult while doing it manually when the list and number of vendors are high. In VQMS vendors can be categorized as per requirement
  • Lack of visibility makes it impossible to evaluate the performances of the vendors. Hence, SSPL’s VQMS provides 360° visibility for overall control
  • Tracking the issues by using the paper-based or excel spreadsheets becomes time-consuming and prone to errors. Therefore, by digitalizing this process helps

Features of vendor qualification

  • Automatic email alerts and notifications
  • Data input access to external entity
  • Configurable as per client’s requirement
  • Audit schedule planner
  • Role and scope-based system for operation ease
  • Multiple reports creation
  • Master management at user end
  • Customized controls
  • Fully compliant as per various regulatory guidelines