Importance of Document Issuance

Document Issuance is a set procedure used to issue documents inside and outside the organization for different purposes. Any document is valid if it is issued by dedicated authority through a predefined process. Further, the implementation is preceded by the preparation and approval of documents. After implementation, authorised persons photocopy and issue these documents based on the requests from users for their respective use . Each document issued shall be attributable with respect to its usage and person as per GDP. A proper cycle must be used to issue any documents used for execution. Issuer shall maintain a complete log of documents issued and retrieved.

A standard workflow starts from a request and ends at the retrieval of the document. A QA Officer/ Executive or respective authority shall control and execute issuance activity. Additionally, Pharma manufacturing or Lifesciences industry issues Controlled Copy, Master copy, Uncontrolled Copy, etc.

A department in the Doc Cell is authorized especially to issue requested documents and maintain the log of issued documents for reconciliation of the issued documents and keep track of usage. The activity of issuing documents is done in a controlled manner to prevent the unauthorized use of documents. This controlled issuance of the document enforces user to do accurate, original and contemporaneous entries in the document. Moreover the controlled issuance of the documents makes the system robust with respect to quality and brings data integrity to the system.

Thus, to know more about Document Issuance, contact QEdge by Sarjen Systems.